Region 16 Standing Rules (Updated March, 2017)
. Region 16 Qualifying Shows, Show dates and protection
- Region 16 qualifying shows may be approved by the Director
without Delegate approval provided there is no change from past
history or date and hosting club or is not on the same date as
another Region 16 show. If there is any changes the Director
will bring it back to the Board of Delegates for approval.
- Show dates for the following year will be reserved at the fall
meeting. Each show/club will have first choice of the comparable
date as protected by USEF with the normal rotation years taken
- If a club wants to have a show on a date reserved by another
club/show, it must request permission from that club/show.
Permission may be refused based on just cause (generally
understood to mean that another show held would likely reduce
attendance). If the requesting club believes this refusal of
permission is unreasonable, it may appeal to the Region 16
Executive committee to overrule the refusal. If such an appeal
is made, the Executive Committee must report the appeal, its
decision and the reasons to the Region 16 Board of Delegates at
the next regular meeting.
- Approval of shows sponsored by non‐Region 16 organizations.
The same policies apply as above.
- Shows/clubs outside the geographical boundaries of Region 16
requesting approval to host a Region 16 qualifier are permitted
with the approval of the Region 16 Director and the Regional
Director where the qualifier is held. (voted March, 2017)
- Concurrent Shows in Region 16 will be allowed or approved by the Region
16 Director. (Delegate
vote March, 2017)
. Budget Formulation all Allocation:
and Internal Audit Committees will be responsible for preparing and
presenting the budget each year for approval to the Board of Delegates. This
should be done at the fall meeting and not any later than the Convention
meeting for the following years budget..
- The Executive Committee will determine allocation of
Contingency, Donations, Emergency Horseman's Funds and National
Sponsorships budgeted line items not specified by the delegates.
- Investment funds must be placed in a guaranteed interest
account (i.e. Certificate of Deposit). The maturity date must be
staggered by month and year.
. The Region 16 Meetings
dates will be determined at
the AHA Convention meeting and be in a preferable central location to all
Region 16 members. (Albany area). The preferable dates are the last week in
March, the first week in October and the third at the AHA Convention. If a
meeting location is not centrally located, then every effort will be made to
make the following meeting location a comparable distance in the opposite
direction. Meeting location or type may be changed due to weather or other
circumstances as deemed appropriate by the Executive Committee.
. Region 16 Board of Delegates Meeting Agendas
Region 16 Board of Delegates Meeting Agendas will sent by mail or by other
electronic communication to Region 16 delegates on record. Minutes of past
meetings will be posted on the Region 16 member's only web site.
5. Region 16 email news flash:
.Region 16 email news
flash: Is available to all Region 16 events either put on by Region 16
member or Region 16 club (other than regular club meeting) providing it is
open to the public. One Email blast per event will be sent free of charge.
If a second blast is requested for that event there will be a fee payable to
Region 16 prior to it being sent. The fee will be no less that the cost
incurred by Region 16 for sending a blast.
. The Region 16 website:
- Region 16 will list at no charge all Region 16 qualifying
shows, dates and contacts. Prize lists and results in PDF
- Region 16 clubs may post events at no charge (other than
regular club meeting) on the web site provided they are open to
- Region 16 will publish links to club web sites at no charge or
- Other events/pages/ads may be purchased and put on the website
for 50.00 per event per page
- Links, other than club sites, will be allowed at no charge on
the Region 16 web site provided there is reciprocity.
- All other request not listed above will be subject to approval
of the Executive Committee.
. Region 16 Championship Show:
- Will alternate between Syracuse NY and West Springfield, MA in
July of each year. Dates in accordance with available dates at
the facility, but the USEF protected date is the first choice.
- Judges & contracts: Region 16 Championship show judge's
contracts must contain a clause forbidding the judge from
judging any other show in Region 16 prior to the Championship
show in the year of the contract (with the exception of Arabian
Community Shows, all breed shows and fairs).
- Show fees (stalls, entry fees, etc) are set by the delegates.
Recommendations of any increase from the show committee must be
approved by the delegates prior to the show and by the AHA
Convention meeting the year prior to the show.
- With input from the Show Committee and Manager, the Board of
Delegates will determine the selection of classes to be offered
and awards presented. Classes to be determined at the fall
meeting but no later than the Convention meeting for the
following year's show.
i. "Give away" funds (not prize money) not to exceed 2500.00.
Allocation of funds will be the responsibility of the show
ii. The Region 16 prize money will not exceed 225.00 per class
or a total of 3500.00. Allocation of prize money will be the
responsibility of the show committee.
iii. Changes in the trophies awarded for Champion, will be
presented for approval to the Board of Delegates.
iv. The Delegates will determine if a Reserve Champion trophy
will be awarded and the value of same. (currently none is given)
- Judges and officials, should be hired no later than
eight (8) months in advance.
. Delegate Convention reimbursement:
9. Region 16 Scholarship Program:
- Will be voted on at the budget meeting and after the Regional show when
funds available are determined.
- If funds are available Region 16 will pay the Early Bird Registration
Package only, provided the following conditions are met:
i. If The delegate has attended two (2) Region 16 meetings in the year the
convention is held. This would include the Caucus meeting at convention.
Alternate attendance would count provided the club compensates the delegate for
attending the convention or regional meetings.
ii.The delegate is in attendance at all the General sessions to vote on the
- Payment will be made at or immediately after the Convention in
the following manner:
i. If a club compensates the delegate for the convention
package, the club will receive the payment. Clubs will be compensated for the
number of delegates allowed and in attendance at convention as outlined in
ii. If the delegate pays his/her own convention package, the delegate will be
compensated as outlined in 8.b.
Region 16 will sponsor
a scholarship each year, subject to availability of funds. This program is
open to all Region 16 members and is awarded based on competitive
application on the basis of financial need, academics, leadership and
Arabian Equine involvement. The amount is determined with the approval of
the budget each year. The Director and a committee (appointed by the
Director) will review all the applications and make the selection. The
announcement and presentation of the winner will be at the Region 16
Championships each year and put on the Region 16 web site. Funds are sent
directly to the institute of higher learning, not the individual recipient.
Adopted Nov 2009
REGION16 STANDING RULES
REGION 16 BYLAWS